At CHS South, we have a dedicated Attendance Team to ensure that poor attendance is not allowed to develop. We want all pupils to strive for 100% attendance. CHS South follows Manchester’s Local Authority Attendance Strategy in order to reduce absence. If your child is absent we ask you to telephone the school before 8:30 am. If there is something we need to know regarding your child’s health which may impact on their attendance, please speak to the attendance team.

We ask you to make every attempt to book non-urgent medical appointments after school or during the school holidays. Students with unavoidable medical and dental appointments during the school day are asked to bring in the appointment card in order to sign out of school at the appropriate time.

If we are concerned about a child’s attendance the following steps may be taken.

  • Pre-Warn Letter: This will be sent out if we see frequent and/or irregular patterns of absence. This is our way of alerting you to the fact that your child’s attendance is starting to become a concern. We may stop authorising your child’s absence without medical evidence.
  • Home Visit: Attendance staff or the Head of Year will visit pupils at home when there is a concern for a child’s attendance, or if no contact has been made to state why the child is absent from school.
  • Attendance Panel: You and your child may be invited to a Governor’s Attendance Panel, to discuss reasons for absence, the impact of poor attendance on attainment and ways to move forward and support your child to improving their attendance and attainment.
  • Penalty Warning Letter: This will be sent out when a child has unauthorised absences. Once this letter has been sent, absences cannot be authorised without a doctor’s note to state that your child is unfit for school. If your child is absent for a medical appointment we require the letter or appointment card in order to authorise this absence.
  • Early Help Assessment (EHA): We may offer to support your child’s attendance by putting an EHA into place, this allows us to draw in other agency support should we need it.
  • Penalty Notice/Prosecution: If your child’s attendance does not improve following any or all of the above interventions, the local authority may choose to issue parents with a Penalty Notice or prosecute for their children’s non-attendance at school.

What happens when pupils are late?

  • Students sign in at student services or with attendance staff
  • Persistent lateness will be followed up by the Pastoral Staff and the Attendance Team.
  • Students may also be invited to attend a Punctuality Panel

Arrivals after 9:00am

  • Students arriving after this time are given a ‘U’ mark on the register. A U mark is an unauthorised absence for the morning period.
  • For repeated late arrivals parents could receive a Penalty Warning Letter or a Penalty Notice from the Local Authority.
  • Please contact the Attendance Team or your child’s Head of Year if you are concerned about your child’s punctuality

Impact of medical appointments on pupil's attendance

  • Even when a pupil’s absence is authorised for a medical appointment, this still an absence and must be recorded as such.
  • Where it is possible, we ask that non-urgent appointments are made out of school hours. If a pupil has a morning appointment they should attend school as soon as possible and receive their afternoon mark. If a pupil has a mid-morning appointment, they should come into school for registration, sign out in time for their appointment and then come back for the rest of the school day. Unavoidable afternoon appointments should be made for after 2pm where possible.
  • Appointment cards or letters should be shown to the school for all medical appointments.

Leave of absence

  • The Department for Education regulations state that Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. If exceptional circumstances arise you must take the following steps:
  • Apply in writing as soon as possible to the Headteacher, stating the reason for absence and the duration of leave requested.
  • The Headteacher will respond in writing to your request.
  • This must be done in advance of the leave of absence
  • If leave of absence is denied and you take your child/children out of school, the absence will be unauthorised. This may result in the following legal action being taken against you –
  • Under the Anti-Social Behaviour Act 2003 an authorised officer of the City Council has the power to issue each parent/carer with a Penalty Notice for each of their children who fail to attend school regularly.
  • Penalty Notices issued for unauthorised absences on or after 1st September 2013 incur a fine of £120 to be paid within 28 days, which is reduced to £60 if paid within 21 day of the notice being served. Failure to pay a Penalty Notice may result in a prosecution.

It is widely recognised that the educational outcomes and future life chances of children and young people can be significantly impacted upon by periods of absence. We thank you for

supporting us in ensuring that your son/daughter attends school, on time, every day.

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